Learn about the various options available in the Info tab of Backstage view in PowerPoint 2019 for Windows. This tab has many options, including those for protection, inspection, and management of PowerPoint presentations.
Author: Geetesh Bajaj
Product/Version: PowerPoint 2019 for Windows
OS: Microsoft Windows 10 and higher
In PowerPoint 2019 for Windows, all information that you need about your currently active presentation is available in a single easily accessible location. This location is the Info tab of Backstage View. Using the options available within this tab, you can access information about permissions set for the active presentation, prepare your content for sharing, and also possibly recover older versions of unsaved files. In addition, the Info tab also provides access to many more properties that we will discuss on this page.
To access the Info tab, click the File tab of the Ribbon, as shown highlighted in red within Figure 1.
Figure 1: File menu
This brings up the Info tab of Backstage View in PowerPoint 2019 for Windows, as shown in Figure 2.
Figure 2: Info tab of Backstage View in PowerPoint 2019 for Windows
All the options within the Info tab of Backstage View are explained below, as marked in Figure 2 above:
The four buttons here provide quick access to some useful options:
Brings up a flyout menu that provides several options to protect your presentation, as shown in Figure 4. Essentially, you can control the types of changes users can make to this presentation.
Figure 4: Protect Presentation option
The links below provide detailed information about the Protect Presentation features:
If you have some media files (audio or video) contained within your presentation, then you will see an additional option within the Info tab called Compress Media, as shown in Figure 6, below. The Compress Media option lets you optimize any media files so that they take less space. More about this option is explained in our Video Compression Options in PowerPoint.
Figure 6: Compress Media
If you are planning to share your presentation with others, you should inspect your presentation for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these tasks can be performed within this area. Figure 7, below shows options within the Check for Issues flyout menu.
Figure 7: Inspect Presentation option
These links below provide detailed information about the options:
In this section (see Figure 8), you are provided with options to recover your unsaved presentations. This can be so helpful if you inadvertently closed your file without saving it, or if your computer or application crashed.
Figure 8: Manage Presentation option
Learn more in our Recovering Presentations Manually page.
Options within this area allow you to create and modify many of the presentation’s properties. The links below provide detailed information:
01 08 04 - File Types, File Menu, and Backstage View: Info Tab of Backstage View in PowerPoint (Glossary Page)
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