Save as PDF in PowerPoint 2011 for Mac

Saving a PowerPoint presentation as a PDF has its pros and cons. The biggest advantage is that recipients won't be able to edit your slides, and you can embed fonts easily. An even better advantage is that you may use PDFs as a substitute for printing drafts or finished slides, save so much paper.

Disadvantages include that you cannot be entirely multimedia-friendly. Whatever your thoughts may be, PowerPoint makes it very easy to create PDFs.

Follow these steps to create a PDF in PowerPoint 2011 for Mac:

1. Open your presentation that you want to save as a PDF. Make sure to save your presentation one last time. The keyboard shortcut to save your presentation is (⌘ + S).


PowerPoint Keyboard Shortcuts

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2. Now choose the File | Save As option. Doing so will brings up the Save As dialog box, as shown in Figure 1, below.
3. 
   Figure 1: Save as dialog box
3. Choose the location to save the PDF, provide an output filename, and select the Save As Type option, as shown highlighted in red within Figure 1, above. In the resultant pop-up menu, choose PDF as the file type, as shown highlighted in green within Figure 2, below.
4. 
   Figure 2: Save as PDF
4. Click the Options button, as shown highlighted in blue within Figure 1, previously on this page, to bring up the Options dialog box, as shown in Figure 3, below. Do note that options in this dialog box do not pertain specifically to PDFs only, and thus this dialog box is of limited value. Click the OK button to apply the changes made here and to get back to the Save As dialog box.
5. 
   Figure 3: Save as Options
5. Now, click the Save button, as shown highlighted in orange within Figure 1, previously on this page. PowerPoint will now publish your presentation as a PDF.